Terms of Service

1. About This Website

This website is operated by Lizard Peninsula Bowmen ("we", "us", "our"). It provides information about the club and access to a members-only booking system.

By using this website, you agree to these Terms of Service. If you do not agree, you should not use the site.

2. Access to the Booking System

Access to the booking system is restricted and protected by username and password pairs provided by the club.

You agree to:

• Keep access credentials confidential
• Not share login details with others without explicit permission from the committee
• Only make bookings that are accurate and genuine

We reserve the right to revoke access at any time if misuse is suspected.

3. Acceptable Use

You agree not to:

• Use the site for unlawful purposes
• Attempt to gain unauthorised access to any part of the system
• Interfere with the website's operation or security
• Submit false or misleading booking information

We may block access (including by IP address) for any behaviour that violates these terms.

4. Bookings

The booking system is provided as a convenience for club members.

We do not guarantee:

• Availability of booking slots
• Continuous or error-free operation of the system

We reserve the right to modify, correct, or remove bookings where necessary for operational or administrative reasons.

5. Downloads

This website may provide downloadable PDF documents.

While reasonable steps are taken to ensure files are safe:

• Downloads are used at your own risk
• We are not responsible for any damage caused by downloaded files

6. Analytics and Cookies

We use third-party tools including:

• Google Analytics
• Microsoft Clarity

These tools help us understand website usage and improve performance.

A cookie banner is provided to manage consent preferences. For more details, please refer to our Privacy Policy.

7. Data Protection and Security

We take reasonable steps to protect any personal data processed through this website, including booking information and technical data such as IP addresses and usage logs.

However, no online system can be completely secure. By using this website, you acknowledge and accept that:

• Data transmitted over the internet may be subject to risks outside our control
• We cannot guarantee absolute security of stored or transmitted information
• You use the website and booking system at your own risk

We process personal data in accordance with applicable UK data protection laws, including the UK GDPR, and only collect information necessary for website and booking system operation.

8. Personal Data and Booking Information

The booking system may store limited personal information such as names and booking entries provided by authorised users.

This information is used solely for club administration purposes.

We do not:

• Sell personal data
• Share personal data with third parties except where required for system operation or legal compliance
• Collect sensitive financial or payment information

Reasonable efforts are made to ensure stored data is accurate and protected from unauthorised access.

9. Technical Data and System Behaviour

The website and booking system may process technical data such as IP addresses, device information, and access logs for security and maintenance purposes.

At present, the booking system does not intentionally expose technical data to end users. However, due to the nature of software systems, errors, misconfigurations, or legacy functionality may occasionally result in unintended exposure of non-sensitive technical data.

We take reasonable steps to identify and correct such issues where they occur.

By using this website, you acknowledge and accept that:

• Technical systems may generate logs and metadata
• Unintended exposure of non-sensitive technical data may occur in rare cases
• We are not liable for indirect consequences arising from such technical issues, to the fullest extent permitted by law

10. Data Breach and Incident Limitation

In the unlikely event of a data breach, data loss, or unauthorised access:

• We will take reasonable steps to contain and resolve the issue
• We may notify affected members where required
• We are not liable for indirect or incidental losses arising from such incidents, to the fullest extent permitted by UK law

This may include temporary exposure of non-sensitive information, service disruption, or data inaccuracies caused by system issues or interference.

11. Service Availability

We do not guarantee uninterrupted access to the website or booking system.

We may:

• Suspend or withdraw the service
• Carry out maintenance
• Update or modify functionality

at any time without prior notice.

12. Limitation of Liability

To the fullest extent permitted by law:

• We are not liable for any loss or damage arising from use of this website
• We are not responsible for downtime, errors, or data loss
• Use of the website is at your own risk

Nothing in these terms excludes liability that cannot be excluded under UK law.

13. Changes to These Terms

We may update these Terms of Service from time to time.

The latest version will always be available on this page.

14. Contact

For questions about these Terms, please contact Lizard Peninsula Bowmen via the club's official communication channels.